How to Plan the Perfect Work Christmas Party

Throwing a company Christmas party is a great way to boost staff morale and to show your appreciation for all their hard work during the year. It’s also an excellent way to encourage team bonding and to help your employees get to know each other better.  

But organising such an event can be a mammoth operation and because it reflects your business, you need it to go well. So to help you get it right first time, we’ve put together this guide to planning and executing the perfect staff Christmas party.

How to organise the party

Planning a staff Christmas party requires a planner, so the first thing to do is to put someone in charge of organising the party. This is a big responsibility, so if you don’t have time to do it yourself, make sure you appoint someone with good organisational skills.

That’s because there are a big list of things to consider and arrange including the budget, the theme, the decorations, the food, the music, the entertainment and the venue.


Just because it’s Christmas doesn’t mean it has to be a traditional festive theme. You can decorate in a particular colour to suggest Christmas such as red or green, without needing to have Santa and a tree (unless that’s what everyone wants).

And speaking of everyone, the best way to ensure you get it right is to consult your staff about what kind of Christmas party they would like, as a consensus of opinion will mean you’re likely to please the majority of people.

Some possible themes could include a cocktail party, a high tea, a bbq, a black tie affair, a Hawaiian beach party or a circus, Hollywood or horror theme.


You decorations will need to reflect your theme, so make sure you consider everything right down to the table settings. Obviously, your budget will influence your theme too, so if you don’t have a lot of money to play with, keep your decorations simple and suggest your theme, rather than illustrating it in detail.


Good food and drink is the key to a successful Christmas party, so whether it’s cocktails and finger food or a three-course meal, be sure to hire a caterer you know will deliver. Hiring a good caterer will ensure everything goes smoothly including timely service and attention to details like catering for particular dietary needs such as vegan and gluten-free.


Music creates an atmosphere for your party and helps your guests to relax and unwind. Choose appropriate music and if you are having a live band, make sure it is in keeping with your theme and with your audience (i.e. if most of your staff are in their fifties, don’t hire a thrash metal band). Also make sure your venue has enough room for people to dance if they wish to.


Some form of entertainment to keep the party ticking over is also a good idea. Hiring a stand-up comedian, singer, magician or DJ are all good choices, but if the budget won’t stretch to that, at the very least employ a professional photographer to make sure you have plenty of memories of the good time everyone is having at your expense (hiring a photo booth is another possibility).

How to throw a great party

Presuming you get all the ingredients right such as music, decorations, food and entertainment, the next consideration is how to pull it all off successfully without any hiccups.

One of the biggest problems with mixing business and pleasure is the consumption of alcohol and how you control that will determine how smoothly your party goes.

Of course, you could make it a teetotal affair, but that would probably see you labelled a Scrooge, so the next best thing is to make sure that everyone drinks responsibly and there are no opportunities for things to get out of hand.

Ways to ensure a great party for everyone can include;

  • Make it a family party with children and spouses present (and even a visit from Santa).
  • Make it a sports themed party (i.e. a cricket match) where everyone has an opportunity to get outdoors and blow off steam.
  • Have a seating arrangement that mixes everyone up and avoids cliques from forming.
  • Have plenty of non-alcoholic options available such as soft drinks.
  • Have a set time when the party is to end and arrange taxis or a bus to get everyone home safely.

Where to host the party

The venue is a very important consideration. Rather than having your party on work premises, you want somewhere that is conveniently located and conducive to a good time.  

Look for a venue that specialises in functions and has the capacity you need, the location you want and the service you expect at a price you can afford.

And when you’ve found it, make sure you book early, as people start organising their Christmas parties months in advance and you don’t want to miss out on the venue of your choice.

If you’re reading this guide because you’re looking at organising a Christmas party, feel free to speak to our friendly team today to learn more about why The Coolangatta Hotel is the perfect venue for your event. Call (07) 5589 6888 or email
03 / 01 / 2019